Privacy Disclosure | Sakura Communication Co., Ltd.

【Public Disclosure of Purpose of Use of Personal Information】

Sakura Communication Co., Ltd. (hereinafter referred to as "the Company") hereby publicly discloses that personal information will be used within the scope of the following purposes of use, based on Article 21, Paragraph 1 of the Act on the Protection of Personal Information and JISQ15001:2017 Annex A.3.4.2.4.

Purpose of Use of Personal Information

The Company handles personal information for the following purposes of use.

• Personal information of business partner representatives: For communication regarding sales activities and the execution of outsourced business
• Personal information of outsourced contractor representatives: For communication regarding business outsourcing and its management
• Personal information of inquirers about our business: To respond to inquiries
• Personal information of our employees: For personnel and labor management, business management, health management, etc.
• For recruitment activities and communication with applicants
• Employee information of group companies: For entrance/exit management
• Technical information of business partners and sole proprietors: For communication regarding sales activities and execution of outsourced business, and to propose technical capabilities to clients
• Remote meeting recording information: To confirm meeting content

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【Notification Regarding Matters Related to Retained Personal Data】

Sakura Communication Co., Ltd. (hereinafter referred to as "the Company") hereby notifies the following matters regarding requests for disclosure, etc. (notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, and suspension of provision to third parties) of retained personal data and third-party provision records.

1. Personal Information Protection Manager

Personal Information Protection Manager: Kaori Setoyama
Contact: Phone 042-300-5000

2. Purpose of Use of Retained Personal Data

• Personal information of business partner representatives: For communication regarding sales activities and the execution of outsourced business
• Personal information of outsourced contractor representatives: For communication regarding business outsourcing and its management
• Personal information of inquirers about our business: To respond to inquiries
• Personal information of our employees: For personnel and labor management, business management, health management, etc.
• For recruitment activities and communication with applicants
• Employee information of group companies: For entrance/exit management
• Technical information of business partners and sole proprietors: For communication regarding sales activities and execution of outsourced business

3. Contact for Complaints Regarding Handling of Retained Personal Data

For inquiries regarding retained personal data, please contact the following desk:
〒187-0011 1-466-18 Suzuki-cho, Kodaira-shi, Tokyo, Shin-Koganei Red Brick Warehouse
Sakura Communication Co., Ltd. Personal Information Inquiry Desk
Email: pms@sakura-communication.co.jp

4. About Certified Personal Information Protection Organizations the Company Belongs to

The Company does not belong to any certified personal information protection organizations.

5. Procedures for Disclosure, etc.

If you wish to make a request for disclosure, etc., please contact the Personal Information Inquiry Desk mentioned above.
We will send you an explanation of the necessary procedures and required application documents.

6. Security Measures for Retained Personal Data

To securely store personal data entrusted to us, the Company implements measures such as locking management for paper and electronic media, and limiting the personnel who can access the data.

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【Procedures for Disclosure, etc. of Retained Personal Data】

Regarding retained personal data, you can request notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, and suspension of provision to third parties (disclosure, etc.).
The Company will respond to requests for disclosure, etc. of personal information according to the following procedures.

1. Acceptance of Requests for Disclosure, etc.

(1) Please contact the following address:

The Company will mail you "prescribed forms." After receiving them, please agree to our "Handling of Personal Information" and mail or bring the necessary documents to the following address:
〒187-0011 1-466-18 Suzuki-cho, Kodaira-shi, Tokyo, Shin-Koganei Red Brick Warehouse
Sakura Communication Co., Ltd. Personal Information Inquiry Desk
Email: pms@sakura-communication.co.jp

(2) Method of Confirming Identity of Requester (Principal or Agent)

a) Identity of the requester as the principal will be confirmed by the Complaints Consultation Desk Manager using the documents specified below for identity verification.

b) Identity of the requester as an agent will be confirmed by the Complaints Consultation Desk Manager using documents to verify the principal's identity, plus documents proving the relationship between the disclosure subject and agent (for voluntary agents, legal agents [minor guardian, adult guardian, person with parental authority]) and documents verifying the agent's identity, as specified below.

c) Documents to verify identity of the principal and agent must be copies of photo-bearing official documents issued by public institutions, as exemplified below:

a) Driver's license
b) My Number Card (front side only)
c) Other photo-bearing official certificates that can verify identity

d) Documents proving the relationship between disclosure subject and agent are as follows:

a) For voluntary agents: Power of attorney stating "authority to receive results of disclosure, etc."
b) For minor guardians: Family register or certificate of registered matters (both issued within 6 months)
c) For adult guardians: Certificate of registered matters (issued within 6 months)
d) For persons with parental authority: Family register or resident register (both issued within 6 months)

2. Fees for "Requests for Disclosure, etc." and Collection Method

Only for requests for notification of purpose of use or disclosure, we will charge the following amount (including separate postage) per request. Please enclose postal stamps for the amount below when mailing request documents.

・Fee amount: 1,000 yen

3. Notification of Review Results

Results of internal review will be communicated to you promptly by the following method:

・Mailing or hand-delivery of written document

Written documents will be sent by one of the following appropriate methods:

• Mailing response to the registered address of the principal or legal agent
• Emailing response to the registered email address of the principal or legal agent

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